How to Write an Interview Thank You Email

There was a time when the recruiter did not pay attention to how an interviewee greets him, what was his body language, how professional he was, and how the interviewee responds after an interview but, the time has changed. The interviewer or a recruiter pays more attention to your personality than your qualifications and the interview thank you email plays a vital role in impressing your recruiter and letting them know what kind of person exactly you are.

Imagine you’ve made it to the interview, but you’re up against 7-8 other candidates as well so, you’ll need extra gear to outperform them, and guess what? Interview Thank you email is that gear for you.

Effective ways’ to write a professional thank you an email.

write a professional thank you an email

Personal greetings

Greetings depend on an organization’s culture and how you interview. You can either greet your recruiter with a formal salutation or with the first name of your recruiter as well. Your greetings should be personalized.

Greeting with a first name has become very common in past years, but I feel uncomfortable while greeting with the first name, switching to a default formal salutation.

Show your appreciation

As it’s a thank you email, start with “Thank you!” Be sincere while expressing your appreciation in an interview thank you in an email. Write about how grateful you’re for the time you spent with an interviewer and how they impressed you and make you more interested in this job.

Hiring methods and styles are changing with time; you cannot just expect a job after an interview. Things like interview Thank you email for an interview are becoming very important in today's era to make yourself suitable and worthy… Click To Tweet

State your interest

After an appreciation, it is very important to reassure an employer that you’re interested in this job because your employer wants to know that either you’re interested or you’re just bluffing around. Make sure to mention your interest and if you’re having double thoughts or you’re not interested, mention this as well.

Highlight portions you found unique about an interview

It is always great to create a conversation during the interview but stay professional. Beyond your degrees, interviewers are always determining if you are fit for a company and its culture. Good communication and interacting skills indicate that you can get along with people and the team quickly. Mention the appreciation of the conversation and how you enjoyed that time in your interview thank you email, it helps you stand out from the pool of candidates.

write a professional thank you an email


It was great meeting someone who’s interested in football as much as I do.

I felt great after knowing about our similar interests, we’re going to make a great team!

How to end an interview thank you email

The main rule to sign your interview thank you email off is to be polite and brief, here an example:

“If you need any additional information about me that could help you in the decision-making process, feel free to contact me. Looking forward to your call next week as discussed”

  • Finish your email with a professional sign off
  • Thank your interviewer again
  • End with a “sincerely” followed by your name
  • Mention your basic details like a contact number or an email
  • Add links to your professional accounts e.g. LinkedIn

Below is a sample provided which will help you to write your interview thank you email after an interview

Subject line:Thank you for the interview

Dear (interviewer’s name)

Thank you for taking the time to speak with me about the (job position) this morning. It was inspiring to have such an insightful conversation about (job statistics), and it was a pleasure to learn more about your insight into the industry.

The details you shared about the position and future goals for the (job department) convinced me that the role would be an ideal match for my qualifications. I believe that my (qualification/degree) from (your institution) and years of experience as a (job position) would allow me to make a valuable contribution to the department.

Thank you,

Yours Sincerely

Your name

Your email/contact number


By following these simple steps while writing an interview thank you email, you’ll get a great response from your interviewer. For More Interview related tips check our YouTube channel to hear from our keynote speakers

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Editorial Team
We aim to create well researched, detailed content related to technology, jobs, HR tips, Career Advice, Interview Guidance, and Preparation that helps on how to grow your professional image and find a dream job.
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