Top 6 Tips To Handle Employee Resignation Gracefully

Many managers face employee resignation almost every other day. Employee resignations are a part of the corporate culture. People resign for all sorts of reasons including personal fatigue, stress, career changes, better opportunities, and so many more. But the crucial part is what to do when your employees resign?

What steps would you take when you face an employee’s resignation? Taking the appropriate measures would pay off well for both the resigning employee and yourself. You should not keep any hard feelings, normally.

Six things you must do when you handle resignations

Respond to Employee resignation in the politest manner

As a manager, you stand a very great chance of being hit with at least one employee resignation once a year or more. It’s not unusual, nor is it unacceptable. Sometimes, it does put both you and the company in a very tight spot, but for the most part, you will easily handle it.

With all of that said, every person deserves kindness and politeness. These things are much more important in a professional setting for they set your standards in front of the world. Be polite while dealing with employee resignation as they resigning could use your support and kind words.

Wish them all the best and tell them they have your support

Nobody likes it when valuable employees hand over employee resignation. But if and when they do turn in the resignation, they must have all your support. When somebody has worked for you a while and provided their dedicated services to you, you must wish them all the best.

Some employers go the extra mile while handling employee resignation as they hand out recommendation letters and well-wishing emails. Staying in touch after the employees leave is also a decent touch that speaks tons about your organization and what it stands for.

Offer them any advice that could fit in their situation and could help in their future. Such gestures may be minute, but they matter a lot. An employee resignation is a test on the employer’s end as they will have to deal with it gracefully.

Try to understand their reasons

Listen to the leaving employee. Try to understand their reasons for handing over resignation. If it has something to do with the company, consider giving it a thought. If there’s a problem within the organization, it could potentially result in more employees leaving if the problem is not solved.

The most popular reasons for employee resignation are:

1. Incompetent salary packages.
2. Unsatisfied employees.
3. Untimely promotions
4. Office politics
5. Unmerited corporate chain
6. Career changes
7. Personal problems

Display a positive image, a united front

Sudden employee resignation can disturb the team’s workflow. There’s a special need to manage the entire situation efficiently by making sure the entire progress is not disturbed and it can resume efficiently.

A simple thing such as a message to the entire team filled with positivity and unity can go a long way in ensuring that no productivity is lost. Sometimes, the leaving employee is liked too much by the working teams. In such employee resignation situations, you must raise the morale of the team by ensuring that you will do something about it.

Make sure that your message to the team is consistent, persistent, and positive.

Ask the employee to stay a few extra days if you require

Sometimes the leaving employees are too valuable, and their job cannot be handled by anybody else for the time being. In such cases, you must bring in immediate replacements or ask the leaving employees to stay for a few extra days after employee resignation.

Some organizations ask their employees to stay till they can find their replacements, while other companies ask the leaving employees to find them a replacement. Either way, sometimes you must make the employees stay because of work emergencies.

Look for replacements

One of the best approaches that you can use to handle resignations is to send your recruiters to job fairs, like the Tech Jobs Fair. This platform provides the best and one of the finest ways for finding quality candidates as per the requirements within no time.

10 Reasons Why Employees Resign

1. Management Failure: Employees might leave if they believe their bosses are not being fair to them or are not offering clear advice on their tasks and responsibilities.
2. Opportunities for Growth are Limited: Employees who believe they are not progressing or have little chance of advancement may look for other options.
3. Failure to Recognise: Those employees who feel undervalued and disrespected for their efforts are more likely to leave.
4. Inadequate Work-Life Balance: Extreme work hours with minimal flexibility and no time off can burn a person out and alienate them from work.
5. Insufficient Compensation: One begins looking for opportunities when they feel that they are not compensated for the efforts taken, and it turns out that it is better to make a transition.
6. Workplace Toxic Culture: Unattractive work culture is one of the reasons that may chase away people and make it difficult to work at full potential.
7. Communication Gap: The organization’s failure to communicate its plans and employee performance to them may lead them to become disillusioned and join another organization where they would feel valued by being communicated to.
8. Personal Motives: In cases of relocation or care for relatives, there are personal reasons that make one quit.
9. Boredom: Employees become bored or dissatisfied with their current jobs and begin looking for something more exciting.
10. Unresolved Issue: Employees may leave if they have unresolved disputes with colleagues within the workplace or immediate supervisors and consider it to be time to move on.

Conclusion

We know that resignation is hard, especially when the employee has been particularly good at their work and has added a lot of value to your organization. The way one handles resignations reveals a lot about the company and, hence, should always be mature and graceful.